Talofa lava and welcome, to the Financial Services Division of the National University of Samoa. The Financial Services Division consists of three (3) sub-sections
2. Printery and Bookshop
Our key responsibilities are to assist with all financial related matters for improvement of services within the university to its internal and external stakeholders.
Students Affairs :This sub-section is headed by the Senior Finance Officer (Student Affairs ) supervising the Student Affairs Officer & Cashier . Core responsibilities are issuing of invoices, receipting /banking of cash received and action approved student refunds .Issuing of invoices are for the following purposes:
- to register students during enrolment for fees payable for the corresponding semester using ARTENA System
- Issuing of invoices from authorized invoice book to relevant ministries, companies and institutions for approved tuition sponsorships from them each semester.
- Issuing of invoices for the use of university’s rental facilities (i.e.: Gym, conference rooms, Fale Samoa, Teaching facilities and Sports field)
Assets:This is supervised by the Finance Accountant with its Finance Officer (Assets) as team – leader supervising two Assistant Finance Officers (Assets). Main responsibilities are as follows:
- Asset physical labeling
- Asset system registration (Excel/ATTACHE)
- Prepares /submit asset report for all assets proposed for write-offs
Coordinating auction for all assets approved for write-off (except Motor vehicles/Buildings
Procurement: The Finance Officer (Procurement)ensures all invoices received must be supported by authorized purchase orders (POs) before processing payment vouchers (PVs) routing through the normal payment process .POs are signed every Mondays/Wednesdays while orders are cleared from suppliers every Tuesdays/Thursdays
Payments: Cheques will be issued for payments when a commitment has gone through the audit clearance and has met all financial requirements .
Payroll:Finance Officer (Payroll) and Assistant Finance Officer (Payroll) prepares two fortnightly payrolls in each consecutive week.