Financial Services - National University of Samoa

Welcome to NUS Financial Services

Talofa lava and welcome to the financial services division of the National University of Samoa .The Financial Services division  consists of three sub-sections: Finance /Printery and Bookshop / Gymnasium. Our Core responsibilities are to assist with all financial matters for the improvement of our services within the University to our Stakeholders.

Finance:

Our Core Responsibilities:

Student Affairs: This sub-section is headed by the Senior Finance Officer (Student Affairs ) supervising the Student Affairs Officer and Cashier . Core responsibilities are issuing of invoices, receipting/banking  of cash received and action approved student refunds

Issuing of invoices are for the following purposes:

  •  to register students during enrolment for fees payable for the corresponding semester using ARTENA System
  •  issuing of invoices from authorised invoice book to relevant ministries, companies and institutions for approved tuition sponsorships from them each semester.
  •  issuing of invoices for the use of  university’s rental facilities (i.e.: Gym, conference rooms, Fale Samoa, Teaching facilities and Sports field)

Assets: This is supervised by the Finance Accountant with its Finance Officer (Assets) as team – leader supervising two Assistant Finance Officers (Assets). Main responsibilities are as follows:

  •  Assets physical labeling
  •  Assets system registration (Excel/ATTACHE)
  •  Prepares /submit  assets report for all assets proposed for write-offs
  •  Coordinating auction for all assets approved for write-off (except Motor vehicles/Buildings)

Procurement: The Finance Officer (Procurement) ensures all invoices received must be supported by authorised purchase orders (POs) before processing payment vouchers (PVs) routing through the normal payment process .POs are signed every Mondays/Wednesdays while orders are cleared from suppliers every Tuesdays/Thursdays

Payments: Cheques will be issued for payments when a commitment has gone through the audit clearance and has met all financial requirements.

  • Payments in Person: Payments of Cash,Cheque or EFTPOS can be paid at our finance office , Ifilele Building.
  • Online Payments: payments can go directly into the University’s bank account ,bank details can be found via email (finance@nus.edu.ws) and receipts will be  sent to ensure your payments have been processed accordingly .
  • Payments via Credit Card: To   access credit card payments individuals are to  download and complete  the NUS Credit Card form  (please click on  link below). Receipts of payments will be emailed when it has been processed.

NUS Credit Card  Form

Download Credit Card Form Here

Payroll: Finance Officer (Payroll) and Assistant  Finance Officer (Payroll) prepares two fortnightly payrolls in each consecutive week.

  • Main payroll for NUS staff runs from Wednesday (after pay-day week) to Tuesday (10th working day). NUS Staff (i.e Academic &Comparable and General Staff ) salaries are available every Wednesdays of the Government  pay-week.
  • Payroll for Part –timers and casual workers runs from Mondays (non-Gov-pay week) to Friday (10th working day). Part timer and casual worker salaries are available for withdrawal every Fridays following the Government pay-week.

For further enquires please contact  the following addresses:

Office of the Director: email: d.brown@nus.edu.ws

     Phone Number: 20072 Ext 188

Assistant Finance Director: email: l.visan@nus.edu.ws 

     Phone Number : 20072 Ext 176

Receivables and Student Affairs : email :p.afuamua@nus.edu.ws

     Phone Number : 20072 Ext 391

Project Accountant: email: r.malele@nus.edu.ws

     Phone Number : 20072 Ext 391

Payments :  email: g.esoto@nus.edu.ws

     Phone Number : 20072 Ext 364/361